WAHEB Cloud Exam System case study

West Africa Health

Examination Board

(WAHEB)

Empowering Over 250 Colleges and over 1.5 million Students with a Seamless Cloud-Based Examination System.

CLIENT

The West Africa Health Examinations Board (WAHEB), established in 1925,
certifies public health professionals across five Anglophone West African
countries: Nigeria, Ghana, Sierra Leone, Liberia, and The Gambia.

CLIENT SINCE 2016WEST AFRICA SUB REGIONEDUCATION AND CERTIFICATIONADMIN DASHBOARDWeb DEVELOPMENTWeb designPHP & LARAVEL, MYSQL, REDIS, INERTIA/VUE, REACT, NEXT.JS, TYPESCRIPT, NODE.JS

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Challenges

Manual Operations

WAHEB relied on paper-based processes, requiring physical transmission of exam and student records to their Lagos office, leading to delays and errors.

Data Management Issues

A decade’s worth of student and exam records (1.5 million+ students) had to be cleaned, digitized, and moved to a cloud-based solution

Decentralized Access

Member institutions and colleges lacked direct access to manage student records and exam processes.

Payment Inefficiencies

Payments for exams and accreditation were processed manually, resulting in cumbersome paperwork and reconciliation delays.

Making it easier to
manage examination
records.

Our work with WAHEB was to find better and easier ways for them to manage their examination records. The way it was done previously was well outdated and error-prone. Read on to see what we did.

Here’s what we did and
how it helped.

Cloud Migration

Digitized and migrated 1.5 million student records and exam data from over a decade into a secure cloud-based system
Transferred records for 250 colleges to ensure real-time access and management.

Custom Web Application

Built a centralized system that automates student enrollment, exam registration, payment processing, and accreditation.
Developed a robust reporting system for generating insights on performance metrics like top-performing regions, schools, and students..

Automation of Administrative Tasks

Enabled colleges and universities to independently manage student records, enrollments, and payments through an intuitive interface.
Provided administrators with tools to enter scores, generate reports, and manage examination schedules seamlessly.

Online Enrollment

Colleges can now enroll students for WAHEB exams directly through the platform.

Automated Payments

Simplified online payment systems for exams, indexing, and accreditation, eliminating the need for manual receipts and tellers.

Comprehensive Reporting Tools

Best-performing regions and schools.
Yearly exam failure rates and trends.
Detailed student performance metrics.

Cloud Accessibility

Institutions and administrators can access the system anywhere, enabling decentralized management.

Data Cleanup & Security

Migrated and validated decades’ worth of sensitive data, ensuring accuracy and security on the cloud.

OUR DESIGN

WAHEB

Overview

Built to give administrators instant visibility into student registrations, payment status, and upcoming exams. Everything that matters is presented clearly at a glance, reducing time spent navigating the system.

Authentication

Designed a simplified login experience tailored for WAHEB administrators. Secure, distraction-free access to core exam and student management tools—right from the start

Your broadcasts

Enabled administrators to send announcements and updates to all enrolled students in just a few clicks. Whether it's deadline reminders or exam changes, communication is now fast, consistent, and centralized.